iCharter Manager
The office system for bus and coach charter operators
Quote, book, roster, run and invoice charter work in one place. Shaped day by day inside working Sydney coach offices, so every screen follows a real job from the first enquiry to the final invoice.
Who it’s for
Charter operators
Small and growing fleets running school, corporate, event, airport and tour work.
The office team
Quotes, bookings, drivers and invoices on one screen each, with nothing typed twice.
Owners
What is booked, who is driving, what is owed and what is still to quote, at a glance.
Follow a booking through iCharter Manager
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The enquiry comes in
Website quote forms arrive in Get Web Quotes. Emailed enquiries go through Import Email, which reads the email and fills in the quote, with trips joined or split before anything is made.
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Quote it in minutes
The quote screen works out the price from your rates, tolls, parking and fuel levy, shows the maps and what is on that day, and sends a branded PDF quote. Ask First emails the customer a question before quoting.
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Turn it into a booking
One click turns an accepted quote into a booking with every detail carried across, ready for drivers, vehicles and the customer’s confirmation.
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Driver and bus
See which vehicles are free for the whole job, assign drivers, hand work to subcontractors and keep it all on the calendar, with school holidays, public holidays and events alongside.
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Job sheets and the day
Job sheets and run sheets go to drivers. The Driver Hub on their phone shows their jobs, Fit for Duty checks and their hours.
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Invoice and get paid
Tax invoices under the right trading name, card payments, reminders and reports, with the accounts and payroll add-on for the full books.
Everything in the box
Quotes
Every service type from 1 to 4 way transfers, airport, events, school and hourly work, with group quotes over several days.
Bookings
Booking list, upcoming bookings, group bookings, repeat customer tags and the customer’s own confirmation.
Job sheets and paperwork
Job sheets, run sheets, booking confirmations and PDFs in your brand, ready to print or email.
Fleet and drivers
Vehicles, service and repairs, HVIS, driver details and licences, AutoRoster and the Driver Hub.
Mail and messages
Your mailboxes inside the program, saved notes and snippets, and text messages to drivers and customers.
Money and reports
Invoices, card payments, profit and service reports, accounts and payroll.
On a phone, too
The same system on a phone: today’s jobs, quotes to send and bookings to check, with big buttons made for a thumb. Answer an enquiry from the depot or the road.
Questions
Do I need to install anything?
No. iCharter Manager runs in the browser on a computer, tablet or phone. Your office signs in and works from anywhere with an internet connection.
Can I run more than one brand or trading name?
Yes. Quotes, emails, PDFs and invoices go out under the trading name you choose, each with its own logo, colours, sign-off and terms, all from one office system.
Can I move across from spreadsheets or another program?
Yes. We bring across your customers, bookings, drivers and fleet as part of setting you up, and check them with you before you start.
Is my data safe?
Your data is kept on a secure server in Australia and is only reachable by your own staff logins, each with its own level of access.
What does it cost?
Pricing depends on the parts you use and the size of your fleet. Ask us for a walkthrough and we will put a price together for your business.
Can I try it first?
Yes. The live demo opens a private copy of a made-up coach company, Colin’s Coachlines, with no password needed. Nothing you do there is real or sent to anyone.
See iCharter Manager running your office
Try the demo on your own, or book a walkthrough and we will show you around with your kind of work.